Data security and governance
EASYRE® as an ICT provider: every access on record.
The software runs on servers in Italy, in the EU, and each user sees only what their role allows.
The application logs every user’s access and changes. Here you will find the principles by which D.P.S. protects the data of property sales in Italy, for those who decide on the purchase and for those who assess ICT providers: risk, IT, compliance, data protection.
Access
Same data, separate roles: owner, brokers and call centre
In the sale of a real estate portfolio, the fund, the brokers and estate agents, the call centre, the credit intermediaries and the anti-money laundering function work together: each enters with their own role.
One-time password by email
Users can sign in with a one-time password (OTP) that is sent to their own email inbox and is valid for a few minutes.
User groups by role
Users are in groups by role: fund, manager, brokers and estate agents, call centre, credit intermediaries, anti-money laundering, D.P.S. support. Each profile sees only the data it is authorised to see.
Access and changes logged
Access is only through the application, which logs each user’s access and changes. The access report shows who signed in, when and with which group.
Documents in their place
Sales documents sit in EASYRE® linked to fund, agency, building and unit, with a label saying what they are, such as the buyer’s or tenant’s privacy notice.
Protection, continuity and audits
How D.P.S. protects EASYRE® data
EASYRE® is a cloud service, used from the browser without installing anything. Behind it are these principles.
Servers in Italy
The EASYRE® software is hosted on servers in Italy, in the European Union, run by an Italian provider.
Authorised staff, named accounts
Only authorised staff access the systems, with personal, named user accounts and administrative profiles limited to what is necessary.
Administrators appointed by name
Those who administer the systems are appointed by name and their access is logged, as required by the Italian Data Protection Authority (Garante per la protezione dei dati personali).
Regular updates and checks
D.P.S. regularly applies security updates to its systems and rechecks network configurations, firewalls and user accounts.
Backups and continuity
Backups are made automatically, and D.P.S. checks that they can be restored. D.P.S. has written business continuity and disaster recovery plans (for restoring the systems).
Your audits of D.P.S.
If you choose EASYRE®, you can carry out audits of D.P.S., with your own staff or with external auditors.
Frequently asked questions
Questions on data security in EASYRE®
Is EASYRE® secure?
EASYRE® protects sales data in this way: the software is hosted on servers in Italy, each user sees only what their role allows, and the application logs every user’s access and changes. D.P.S. regularly applies security updates to its systems, makes backups automatically and has written business continuity and disaster recovery plans.
Where is EASYRE® hosted?
In Italy, in the European Union: EASYRE® is a cloud service, and the software is hosted on servers in Italy, run by an Italian provider.
Who can access EASYRE®, and what do they see?
Users can sign in with a one-time password that is sent to their own email inbox and is valid for a few minutes. Users are in groups by role and each profile sees only the data it is authorised to see; the application logs each user’s access and changes. Only authorised staff, with personal, named user accounts, access the systems on which EASYRE® runs, and those who administer them are appointed by name.
How are buyers’ and tenants’ personal data processed under the GDPR?
D.P.S. processes personal data on behalf of whoever chooses EASYRE®, as a processor under the GDPR (General Data Protection Regulation, Regulation (EU) 2016/679). In EASYRE® each profile sees only the data it is authorised to see, the application logs each user’s access and changes, and documents carry a label saying what they are, such as the buyer’s or tenant’s privacy notice.
Can I audit the security of EASYRE®?
Yes. If you choose EASYRE®, you can carry out audits of D.P.S., with your own staff or with external auditors.
Does EASYRE® help an SGR or a bank with DORA?
DORA, the EU Regulation on digital operational resilience for the financial sector (Regulation (EU) 2022/2554), has applied since 17 January 2025. It requires financial entities, such as SGRs (Italian asset management companies) and banks that fall within its scope, to manage the risk from their ICT third-party service providers, that is their IT providers, and to keep a register of information on them. To assess EASYRE® as an ICT provider, this page gives you the first answers: where the software runs, who accesses the data, backups and continuity, and the audits you can carry out on D.P.S. The assessment remains yours.
General information as at 30 September 2026; it is not legal advice.
Who is behind EASYRE®
EASYRE® is made in Rome by D.P.S., a software house since 2002
Checks inside the sale, from anti-money laundering to price checks on offers, are on the Checks in the deal page. Who must do what by law, and what the terms mean: AML in Italy: who does what. Who makes EASYRE® and the story of D.P.S. are on the About us page.